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	<blockquote>		<blockquote>
	[[File:P A O.jpg\|thumb\|435x435px]]		[[File:P A O.jpg\|thumb\|435x435px]]


	<big>''The importance of thorough and careful planning and organizing of a digital archive at the very beginning of the process cannot be overestimated. A well-devised plan for the archive will provide the grounds and guidance for decisions and actions throughout the digital archiving process. On the flip side, a poorly considered decision or an omission in this phase will create additional difficulties in further phases and actions in a digital archive’s life cycle.''</big></blockquote>		<big>''The importance of thorough and careful planning and organizing of a digital archive at the very beginning of the process cannot be overestimated. A well-devised plan for the archive will provide the grounds and guidance for decisions and actions throughout the digital archiving process. On the flip side, a poorly considered decision or an omission in this phase will create additional difficulties in further phases and actions in a digital archive’s life cycle.''</big></blockquote>

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	The material selected for preservation cannot be processed and archived simultaneously due to resource, capacity, and technology limitations. Further, some segments of the material might require immediate preservation or '''[[Special:MyLanguage/Glossary of Key Terms and Concepts#Digitization\|digitization]]. Therefore, assessing and categorizing the priority level of different item groups for preservation and digitization is useful. In this way, the material in the most urgent need of preservation can be given priority. Further, this allows us to plan for any specific security, access-related, technological, or other arrangements that might be needed for the prioritized material. ~~'''~~		The material selected for preservation cannot be processed and archived simultaneously due to resource, capacity, and technology limitations. Further, some segments of the material might require immediate preservation or '''[[Special:MyLanguage/Glossary of Key Terms and Concepts#Digitization\|digitization]]. '''Therefore, assessing and categorizing the priority level of different item groups for preservation and digitization is useful. In this way, the material in the most urgent need of preservation can be given priority. Further, this allows us to plan for any specific security, access-related, technological, or other arrangements that might be needed for the prioritized material.

	<blockquote>The main considerations in decision-making on prioritization include:		<blockquote>The main considerations in decision-making on prioritization include:
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	However, specific considerations for prioritization will always depend on the characteristics and context of any given archive, the purpose of the archive, and its goals, size, content, etc. Therefore, there might and should be other tailored criteria of prioritization developed for any given archive.		However, specific considerations for prioritization will always depend on the characteristics and context of any given archive, the purpose of the archive, and its goals, size, content, etc. Therefore, there might and should be other tailored criteria of prioritization developed for any given archive.
			[[File:!TIP!.png\|left\|85x85px]]

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	\|In cases where we determine that the source material contains items or item groups that are in very poor condition and need urgent attention, we should immediately but carefully separate and contain such material. This could be the case for both physical (e.g., paper that has mold on it) and digital items (e.g., corrupted or infected files). The physical items determined to be in very poor condition should be put, as soon as possible, in the best possible condition for their further preservation, while any existing damage to them should be contained.		\|In cases where we determine that the source material contains items or item groups that are in very poor condition and need urgent attention, we should immediately but carefully separate and contain such material. This could be the case for both physical (e.g., paper that has mold on it) and digital items (e.g., corrupted or infected files). The physical items determined to be in very poor condition should be put, as soon as possible, in the best possible condition for their further preservation, while any existing damage to them should be contained.
	\|}		\|}


			[[File:!RESOURCE!.png\|left\|85x85px]]

	{\| class="wikitable"		{\| class="wikitable"
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	!Resource Recommendation!		!Resource Recommendation!
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	\|Listed here are useful resources detailing the procedure for caring for different types of materials (paper, photograph, audio, video, etc.) in poor condition.		\|Listed here are useful resources detailing the procedure for caring for different types of materials (paper, photograph, audio, video, etc.) in poor condition:
	“Preservation and Conservation: Caring for Personal Collections” from Emory University Libraries		* [https://guides.libraries.emory.edu/c.php?g=50420&p=325032 “Preservation and Conservation: Caring for Personal Collections” from Emory University Libraries]
			* [https://www.archives.gov/preservation/disaster-response “Disaster Response and Recovery” from National Archives]
	“Disaster Response and Recovery” from National Archives
	\|}		\|}

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	The process of organization of the selected material entails the entire content of selected material being divided into several fundamental groups, each based on one or more common features shared by item groups they contain. These most-generic groups are then divided into smaller subgroups of material, and so on down to the level of individual items.		The process of organization of the selected material entails the entire content of selected material being divided into several fundamental groups, each based on one or more common features shared by item groups they contain. These most-generic groups are then divided into smaller subgroups of material, and so on down to the level of individual items.

	{\| class="wikitable"		[[File:!RESOURCE!.png\|left\|85x85px]]

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	!Resource Recommendation!		!Resource Recommendation!
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	\|Here, we recommend you consult a detailed and highly instructive description of the process that can fruitfully be applied to organize unstructured sets of material		\|Here, we recommend you consult a detailed and highly instructive description of the process that can fruitfully be applied to organize unstructured sets of material provided in a recent GIJTR publication “[https://gijtr.org/wp-content/uploads/2021/12/Living-Archives-Toolkit-6x9-EN-final.pdf Living Archives – An Introductory Toolkit for Civil Society Organizations in the Creation of Human Rights Oral Archives and Organizing Their Documentation].”
	provided in a recent GIJTR publication ~~“Living~~ Archives – An Introductory Toolkit for Civil Society Organizations in the Creation of Human Rights Oral Archives and

	~~Organizing Their Documentation~~.”		...
	\|}		\|}

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	For CSO human rights archives, a particularly important set of descriptors is one recording private, sensitive, or confidential information in the archival content. A human rights archive needs to be aware of any such legally or otherwise protected material to manage and control access to it appropriately.		For CSO human rights archives, a particularly important set of descriptors is one recording private, sensitive, or confidential information in the archival content. A human rights archive needs to be aware of any such legally or otherwise protected material to manage and control access to it appropriately.

	{\| class="wikitable"		[[File:!STANDARD ALERT!.png\|left\|85x85px]]

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	!Standard alert!		!Standard alert!
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	\|In devising these descriptions and selecting and formulating the descriptors for our archive, we should rely on the widely accepted and used archival standards and instruments that can assist us in this process. The recommended standard for archival description is ~~“ISAD~~(G),” developed by the International Council on Archives (ICA), which also has its application devised specifically for human rights archives. Other relevant standards could be used.		\|In devising these descriptions and selecting and formulating the descriptors for our archive, we should rely on the widely accepted and used archival standards and instruments that can assist us in this process. The recommended standard for archival description is “[https://www.ica.org/sites/default/files/HRG_2012_toolkit_ISAD-G_EN.pdf '''ISAD(G)'''],” developed by the International Council on Archives ([https://www.ica.org/online-resource-centre-2/ '''ICA''']), which also has its application devised specifically for human rights archives. Other relevant standards could be used.
	\|}		\|}

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	The selection process of the Digital Archiving System software and hardware components should be recorded and documented in terms of analysis and reasoning on which it is based. Documenting the process facilitates future modifications, upgrades, and eventual data '''[[Maintenance: Preservation, Development and Migrations#Active maintenance: Migration\|migration]]''' to new Digital Archiving Systems.		The selection process of the Digital Archiving System software and hardware components should be recorded and documented in terms of analysis and reasoning on which it is based. Documenting the process facilitates future modifications, upgrades, and eventual data '''[[Maintenance: Preservation, Development and Migrations#Active maintenance: Migration\|migration]]''' to new Digital Archiving Systems.

	We provide example lists of main requirements for digital archiving software and storage media for a CSO digital archive in Addendum III. Again, each archive must include its tailored lists of requirements. Moreover, these main requirements must be further devised and specified as the selection process progresses and concrete software and storage media solutions are reviewed and considered.		We provide example lists of main requirements for digital archiving software and storage media for a CSO digital archive in Addendum III.

	~~We provide examples of primary requirements for digital archiving software and storage media for a CSO digital archive in Addendum III.~~ Again, each archive must include its tailored lists of requirements. Moreover, these main requirements must be further devised and specified as the selection process progresses and concrete software and storage media solutions are reviewed and considered.		Again, each archive must include its tailored lists of requirements. Moreover, these main requirements must be further devised and specified as the selection process progresses and concrete software and storage media solutions are reviewed and considered.

	=== Selecting Digital Archiving Software ===		=== Selecting Digital Archiving Software ===
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	When selecting storage media, the solution might involve multiple product types, as such a strategy would improve data safety and backup. For example, if resources allow it, we could opt for HDD external hard disks as the main storage media and use online cloud storage as a backup.		When selecting storage media, the solution might involve multiple product types, as such a strategy would improve data safety and backup. For example, if resources allow it, we could opt for HDD external hard disks as the main storage media and use online cloud storage as a backup.

	Different archives will have different priorities in setting the selection criteria. However, a set of dimensions is almost universally considered relevant, including storage media longevity, capacity, viability, obsolesce, cost, and susceptibility. A useful overview of these criteria and other information relevant to the storage media selection process is provided in the UK National Archives publication ~~“Selecting~~ Storage Media for Long-Term Preservation.”		Different archives will have different priorities in setting the selection criteria. However, a set of dimensions is almost universally considered relevant, including storage media longevity, capacity, viability, obsolesce, cost, and susceptibility. A useful overview of these criteria and other information relevant to the storage media selection process is provided in the [https://www.nationalarchives.gov.uk/ '''UK National Archives'''] publication “[https://cdn.nationalarchives.gov.uk/documents/information-management/selecting-storage-media.pdf '''Selecting Storage Media for Long-Term Preservation'''].”

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	Creating the General Plan is a crucial first step in the process of developing a digital archive. It lays out the reasons for and the method of the archive’s development by providing it with '''[[Special:MyLanguage/Glossary of Key Terms and Concepts#Guiding Principles\|Guiding Principles]]''' as well as key decisions regarding the content, '''[[Special:MyLanguage/Glossary of Key Terms and Concepts#Access Plan\|access]]''', and major organizational, technological, and resource-related issues. Such widely scoped, detailed, and advanced planning will help the organization navigate a wide array of challenges that will need to be met in the later stages of the process of digital archive creation.		Creating the General Plan is a crucial first step in the process of developing a digital archive. It lays out the reasons for and the method of the archive’s development by providing it with '''[[Special:MyLanguage/Glossary of Key Terms and Concepts#Guiding Principles\|Guiding Principles]]''' as well as key decisions regarding the content, '''[[Special:MyLanguage/Glossary of Key Terms and Concepts#Archive Access Plan\|access]]''', and major organizational, technological, and resource-related issues. Such widely scoped, detailed, and advanced planning will help the organization navigate a wide array of challenges that will need to be met in the later stages of the process of digital archive creation.

	It is important to note that the General Plan should record not only the conclusions and decisions but also the reasoning and grounds on which they are made, as doing so assists their later review and potential revision, especially when context or circumstances change.		It is important to note that the General Plan should record not only the conclusions and decisions but also the reasoning and grounds on which they are made, as doing so assists their later review and potential revision, especially when context or circumstances change.
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	Different archives will have different priorities in setting the selection criteria. However, a set of dimensions is almost universally considered relevant, including storage media longevity, capacity, viability, obsolesce, cost, and susceptibility. A useful overview of these criteria and other information relevant to the storage media selection process is provided in the UK National Archives publication “Selecting Storage Media for Long-Term Preservation.”		Different archives will have different priorities in setting the selection criteria. However, a set of dimensions is almost universally considered relevant, including storage media longevity, capacity, viability, obsolesce, cost, and susceptibility. A useful overview of these criteria and other information relevant to the storage media selection process is provided in the UK National Archives publication “Selecting Storage Media for Long-Term Preservation.”

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