Planning and Organizing - Revision history

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	However, specific considerations for prioritization will always depend on the characteristics and context of any given archive, the purpose of the archive, and its goals, size, content, etc. Therefore, there might and should be other tailored criteria of prioritization developed for any given archive.		However, specific considerations for prioritization will always depend on the characteristics and context of any given archive, the purpose of the archive, and its goals, size, content, etc. Therefore, there might and should be other tailored criteria of prioritization developed for any given archive.
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	\|Listed here are useful resources detailing the procedure for caring for different types of materials (paper, photograph, audio, video, etc.) in poor condition:		\|Listed here are useful resources detailing the procedure for caring for different types of materials (paper, photograph, audio, video, etc.) in poor condition:
	* [https://guides.libraries.emory.edu/c.php?g=50420&p=325032 “Preservation and Conservation: Caring for Personal Collections” from Emory University Libraries]		* [https://guides.libraries.emory.edu/c.php?g=50420&p=325032 “Preservation and Conservation: Caring for Personal Collections” from Emory University Libraries]
	~~<!--T:77-->~~
	* [https://www.archives.gov/preservation/disaster-response “Disaster Response and Recovery” from National Archives]		* [https://www.archives.gov/preservation/disaster-response “Disaster Response and Recovery” from National Archives]
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DEV at 06:50, 15 March 2024

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	However, specific considerations for prioritization will always depend on the characteristics and context of any given archive, the purpose of the archive, and its goals, size, content, etc. Therefore, there might and should be other tailored criteria of prioritization developed for any given archive.		However, specific considerations for prioritization will always depend on the characteristics and context of any given archive, the purpose of the archive, and its goals, size, content, etc. Therefore, there might and should be other tailored criteria of prioritization developed for any given archive.
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DEV at 06:36, 15 March 2024

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	!Standard alert!		!Standard alert!
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	\|In devising these descriptions and selecting and formulating the descriptors for our archive, we should rely on the widely accepted and used archival standards and instruments that can assist us in this process. The recommended standard for archival description is “[https://www.ica.org/sites/default/files/HRG_2012_toolkit_ISAD-G_EN.pdf ISAD(G)],” developed by the International Council on Archives ([https://www.ica.org/online-resource-centre-2/ ICA]), which also has its application devised specifically for human rights archives. Other relevant standards could be used.		\|In devising these descriptions and selecting and formulating the descriptors for our archive, we should rely on the widely accepted and used archival standards and instruments that can assist us in this process. The recommended standard for archival description is “[https://www.ica.org/sites/default/files/HRG_2012_toolkit_ISAD-G_EN.pdf '''ISAD(G)'''],” developed by the International Council on Archives ([https://www.ica.org/online-resource-centre-2/ '''ICA''']), which also has its application devised specifically for human rights archives. Other relevant standards could be used.
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	Different archives will have different priorities in setting the selection criteria. However, a set of dimensions is almost universally considered relevant, including storage media longevity, capacity, viability, obsolesce, cost, and susceptibility. A useful overview of these criteria and other information relevant to the storage media selection process is provided in the [https://www.nationalarchives.gov.uk/ UK National Archives] publication “[https://cdn.nationalarchives.gov.uk/documents/information-management/selecting-storage-media.pdf Selecting Storage Media for Long-Term Preservation].”		Different archives will have different priorities in setting the selection criteria. However, a set of dimensions is almost universally considered relevant, including storage media longevity, capacity, viability, obsolesce, cost, and susceptibility. A useful overview of these criteria and other information relevant to the storage media selection process is provided in the [https://www.nationalarchives.gov.uk/ '''UK National Archives'''] publication “[https://cdn.nationalarchives.gov.uk/documents/information-management/selecting-storage-media.pdf '''Selecting Storage Media for Long-Term Preservation'''].”

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DEV at 06:32, 15 March 2024

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	For CSO human rights archives, a particularly important set of descriptors is one recording private, sensitive, or confidential information in the archival content. A human rights archive needs to be aware of any such legally or otherwise protected material to manage and control access to it appropriately.		For CSO human rights archives, a particularly important set of descriptors is one recording private, sensitive, or confidential information in the archival content. A human rights archive needs to be aware of any such legally or otherwise protected material to manage and control access to it appropriately.
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	\|In devising these descriptions and selecting and formulating the descriptors for our archive, we should rely on the widely accepted and used archival standards and instruments that can assist us in this process. The recommended standard for archival description is ~~“ISAD~~(G),” developed by the International Council on Archives (ICA), which also has its application devised specifically for human rights archives. Other relevant standards could be used.		\|In devising these descriptions and selecting and formulating the descriptors for our archive, we should rely on the widely accepted and used archival standards and instruments that can assist us in this process. The recommended standard for archival description is “[https://www.ica.org/sites/default/files/HRG_2012_toolkit_ISAD-G_EN.pdf ISAD(G)],” developed by the International Council on Archives ([https://www.ica.org/online-resource-centre-2/ ICA]), which also has its application devised specifically for human rights archives. Other relevant standards could be used.
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	Different archives will have different priorities in setting the selection criteria. However, a set of dimensions is almost universally considered relevant, including storage media longevity, capacity, viability, obsolesce, cost, and susceptibility. A useful overview of these criteria and other information relevant to the storage media selection process is provided in the UK National Archives publication ~~“Selecting~~ Storage Media for Long-Term Preservation.”		Different archives will have different priorities in setting the selection criteria. However, a set of dimensions is almost universally considered relevant, including storage media longevity, capacity, viability, obsolesce, cost, and susceptibility. A useful overview of these criteria and other information relevant to the storage media selection process is provided in the [https://www.nationalarchives.gov.uk/ UK National Archives] publication “[https://cdn.nationalarchives.gov.uk/documents/information-management/selecting-storage-media.pdf Selecting Storage Media for Long-Term Preservation].”

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DEV at 06:17, 15 March 2024

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	The process of organization of the selected material entails the entire content of selected material being divided into several fundamental groups, each based on one or more common features shared by item groups they contain. These most-generic groups are then divided into smaller subgroups of material, and so on down to the level of individual items.		The process of organization of the selected material entails the entire content of selected material being divided into several fundamental groups, each based on one or more common features shared by item groups they contain. These most-generic groups are then divided into smaller subgroups of material, and so on down to the level of individual items.
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	!Resource Recommendation!		!Resource Recommendation!
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	\|Here, we recommend you consult a detailed and highly instructive description of the process that can fruitfully be applied to organize unstructured sets of material provided in a recent GIJTR publication ~~“Living~~ Archives – An Introductory Toolkit for Civil Society Organizations in the Creation of Human Rights Oral Archives and Organizing Their Documentation.”		\|Here, we recommend you consult a detailed and highly instructive description of the process that can fruitfully be applied to organize unstructured sets of material provided in a recent GIJTR publication “[https://gijtr.org/wp-content/uploads/2021/12/Living-Archives-Toolkit-6x9-EN-final.pdf Living Archives – An Introductory Toolkit for Civil Society Organizations in the Creation of Human Rights Oral Archives and Organizing Their Documentation].”

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DEV at 22:03, 14 March 2024

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	!Resource Recommendation!		!Resource Recommendation!
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	\|Here, we recommend you consult a detailed and highly instructive description of the process that can fruitfully be applied to organize unstructured sets of material		\|Here, we recommend you consult a detailed and highly instructive description of the process that can fruitfully be applied to organize unstructured sets of material provided in a recent GIJTR publication “Living Archives – An Introductory Toolkit for Civil Society Organizations in the Creation of Human Rights Oral Archives and Organizing Their Documentation.”
	provided in a recent GIJTR publication “Living Archives – An Introductory Toolkit for Civil Society Organizations in the Creation of Human Rights Oral Archives and

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	~~Organizing Their Documentation~~.”		...
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DEV at 21:59, 14 March 2024

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	\|In cases where we determine that the source material contains items or item groups that are in very poor condition and need urgent attention, we should immediately but carefully separate and contain such material. This could be the case for both physical (e.g., paper that has mold on it) and digital items (e.g., corrupted or infected files). The physical items determined to be in very poor condition should be put, as soon as possible, in the best possible condition for their further preservation, while any existing damage to them should be contained.		\|In cases where we determine that the source material contains items or item groups that are in very poor condition and need urgent attention, we should immediately but carefully separate and contain such material. This could be the case for both physical (e.g., paper that has mold on it) and digital items (e.g., corrupted or infected files). The physical items determined to be in very poor condition should be put, as soon as possible, in the best possible condition for their further preservation, while any existing damage to them should be contained.
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	* [https://www.archives.gov/preservation/disaster-response “Disaster Response and Recovery” from National Archives]		* [https://www.archives.gov/preservation/disaster-response “Disaster Response and Recovery” from National Archives]
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	The outcome of the prioritization assessment should be the classification of each group of the material selected for preservation into priority classes (e.g., Priority levels 1, 2, and 3). Accordingly, an additional column should be added to the Identification Inventory wherein each item group will be marked in line with its assigned level of priority.		The outcome of the prioritization assessment should be the classification of each group of the material selected for preservation into priority classes (e.g., Priority levels 1, 2, and 3). Accordingly, an additional column should be added to the Identification Inventory wherein each item group will be marked in line with its assigned level of priority.

DEV at 17:56, 12 March 2024

2024-03-12T17:56:44Z

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	!Resource Recommendation!		!Resource Recommendation!
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	\|Listed here are useful resources detailing the procedure for caring for different types of materials (paper, photograph, audio, video, etc.) in poor condition.		\|Listed here are useful resources detailing the procedure for caring for different types of materials (paper, photograph, audio, video, etc.) in poor condition:
	“Preservation and Conservation: Caring for Personal Collections” from Emory University Libraries		* [https://guides.libraries.emory.edu/c.php?g=50420&p=325032 “Preservation and Conservation: Caring for Personal Collections” from Emory University Libraries]

	<!--T:77-->		<!--T:77-->
	“Disaster Response and Recovery” from National Archives		* [https://www.archives.gov/preservation/disaster-response “Disaster Response and Recovery” from National Archives]
	\|}		\|}

DEV at 17:47, 12 March 2024

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	!Handling Material That Is in Poor Condition		!Handling Material That Is in Poor Condition
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	\|In cases where we determine that the source material contains items or item groups that are in very poor condition and need urgent attention, we should immediately but carefully separate and contain such material. This could be the case for both physical (e.g., paper that has mold on it) and digital items (e.g., corrupted or infected files). The physical items determined to be in very poor condition should be put, as soon as possible, in the best possible condition for their further preservation, while any existing damage to them should be contained.		\|In cases where we determine that the source material contains items or item groups that are in very poor condition and need urgent attention, we should immediately but carefully separate and contain such material. This could be the case for both physical (e.g., paper that has mold on it) and digital items (e.g., corrupted or infected files). The physical items determined to be in very poor condition should be put, as soon as possible, in the best possible condition for their further preservation, while any existing damage to them should be contained.
	\|}		\|}

DEV at 17:45, 12 March 2024

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	However, specific considerations for prioritization will always depend on the characteristics and context of any given archive, the purpose of the archive, and its goals, size, content, etc. Therefore, there might and should be other tailored criteria of prioritization developed for any given archive.		However, specific considerations for prioritization will always depend on the characteristics and context of any given archive, the purpose of the archive, and its goals, size, content, etc. Therefore, there might and should be other tailored criteria of prioritization developed for any given archive.
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