Means and Resources for building a digital archive - Revision history

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	== Introduction ==		== Introduction ==

			<big>''If reading the manual so far has made you think, “This is all very nice, but my organization does not have anything close to the resources, expertise, or capacity to handle this entire exercise,” you are not alone. In fact, you are likely in a significant majority.''</big> <big>The good news is that there is no good reason to close this book and give up!</big>

			If the content you are working with has historical and social value, if it can facilitate transitional justice processes and potentially support positive social change, and if your organization is dedicated—and has a strong organizational will—to do its utmost to preserve that material, then you should not walk away from that cause just because the degree of difficulty is high. The following section describes why and how it is possible to build and maintain a '''[[Special:MyLanguage/Glossary of Key Terms and Concepts#Digital Archives\|digital archive]]''' scaled to your organization’s capacities, even when your initial resources and expertise might be modest.

	<big>''If reading the manual so far has made you think, “This is all very nice, but my organization does not have anything close to the resources, expertise, or capacity to handle this entire exercise,” you are not alone. In fact, you are likely in a significant majority.''</big> <big>The good news is that there is no good reason to close this book and give up!</big>		== Resourcing ==

	If the content you are working with has historical and social value, if it can facilitate transitional justice processes and potentially support positive social change, and if your organization is dedicated—and has a strong organizational will—to do its utmost to preserve that material, then you should not walk away from that cause just because the degree of difficulty is high. The following section describes why and how it is possible to build and maintain a '''[[Glossary of Key Terms and Concepts#Digital Archives\|digital archive]]''' scaled to your organization’s capacities, even when your initial resources and expertise might be modest.
	~~== Resourcing ==~~

	The main resource the organization will need to have in excessive amounts throughout the process of building a digital archive is a strong commitment, persistence, and willingness to address various challenges.		The main resource the organization will need to have in excessive amounts throughout the process of building a digital archive is a strong commitment, persistence, and willingness to address various challenges.

	Such a strong and comprehensive commitment is the most valuable asset in the digital archiving process and the closest thing to a guarantee of eventual success. This is because, even under the best circumstances, building a digital archive is a continuous problem-solving process of constant challenges that demand new and creative solutions. Even if, at the beginning, an organization has all the resources needed to build a digital archive, if it lacks commitment, it may as well give up, as it will be faced with continuous challenges and demands for '''[[Glossary of Key Terms and Concepts#Active Maintenance\|maintenance]]''', '''[[Maintenance: Preservation, Development and Migrations#Active maintenance: Migration\|migration]]''', and transformation, which never end in digital archiving.		Such a strong and comprehensive commitment is the most valuable asset in the digital archiving process and the closest thing to a guarantee of eventual success. This is because, even under the best circumstances, building a digital archive is a continuous problem-solving process of constant challenges that demand new and creative solutions. Even if, at the beginning, an organization has all the resources needed to build a digital archive, if it lacks commitment, it may as well give up, as it will be faced with continuous challenges and demands for '''[[Special:MyLanguage/Glossary of Key Terms and Concepts#Active Maintenance\|maintenance]]''', '''[[Maintenance: Preservation, Development and Migrations#Active maintenance: Migration\|migration]]''', and transformation, which never end in digital archiving.
	[[File:CSOs-in-Digital-Archiving-Toolkit-6x9-EN-final-print (KEY WORDS WIKI) Page 129.jpg\|thumb\|Image shared by CCJ, GIJTR partner organization in Colombia.]]		</translate>
			[[File:CSOs-in-Digital-Archiving-Toolkit-6x9-EN-final-print (KEY WORDS WIKI) Page 129.jpg\|thumb\|<translate>Image shared by CCJ, GIJTR partner organization in Colombia.</translate>]]
			<translate>

	“When there is a will, there is a way,” on the other hand, is the right way to [[Glossary of Key Terms and Concepts#Active and Passive Approach\|approach]] digital archiving. An organization can start small and plan modestly without overextending itself, giving itself the time and space to develop the digital archive. And even when '''[[Glossary of Key Terms and Concepts#Digitization\|digitization]]''' efforts are seemingly minor, they are likely to prove useful. Such efforts accumulate and incrementally build different functions and qualities of an archive.		“When there is a will, there is a way,” on the other hand, is the right way to [[Special:MyLanguage/Glossary of Key Terms and Concepts#Active and Passive Approach\|approach]] digital archiving. An organization can start small and plan modestly without overextending itself, giving itself the time and space to develop the digital archive. And even when '''[[Special:MyLanguage/Glossary of Key Terms and Concepts#Digitization\|digitization]]''' efforts are seemingly minor, they are likely to prove useful. Such efforts accumulate and incrementally build different functions and qualities of an archive.

	“Doing something is way better than doing nothing” is the second motto that should be applied by CSOs looking to start their digital archiving efforts. While this manual describes an optimal process of building and developing a digital archive using a sequence of steps, in reality, companies do not operate in a vacuum, so doing so may not be workable for a given firm.		“Doing something is way better than doing nothing” is the second motto that should be applied by CSOs looking to start their digital archiving efforts. While this manual describes an optimal process of building and developing a digital archive using a sequence of steps, in reality, companies do not operate in a vacuum, so doing so may not be workable for a given firm.
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	“It is a battle for the hearts and minds.” Building a digital archive requires the right people—and many of them—to be on board and to support the mission and goals of the archive. This includes both staff and external actors. Internally, it is not enough for directors or managers to agree. Virtually all staff, from administration to IT, need to support the decision to build a digital archive and perform the necessary implementation in the long term. Equally, an organization’s key external partners, friendly CSOs, experts, journalists, donors, and mentors should all be supportive—and, to the greatest extent possible, be engaged in building the archive. Having a strong network of such relevant actors supporting the organization’s digital archiving efforts is an invaluable resource in this process.		“It is a battle for the hearts and minds.” Building a digital archive requires the right people—and many of them—to be on board and to support the mission and goals of the archive. This includes both staff and external actors. Internally, it is not enough for directors or managers to agree. Virtually all staff, from administration to IT, need to support the decision to build a digital archive and perform the necessary implementation in the long term. Equally, an organization’s key external partners, friendly CSOs, experts, journalists, donors, and mentors should all be supportive—and, to the greatest extent possible, be engaged in building the archive. Having a strong network of such relevant actors supporting the organization’s digital archiving efforts is an invaluable resource in this process.

	=== Resourcing and Fundraising Plan ===		=== Resourcing and Fundraising Plan ===



	Throughout this manual, we identify and point out a wide range of financial, technical, and organizational resources required to build a digital archive. This includes human resources and expertise, financial resources, computers and servers, storage media and cloud services, digital archiving software, other specialized software and hardware, various scanning equipment, office and archive space, internet access, furniture, and logistics.		Throughout this manual, we identify and point out a wide range of financial, technical, and organizational resources required to build a digital archive. This includes human resources and expertise, financial resources, computers and servers, storage media and cloud services, digital archiving software, other specialized software and hardware, various scanning equipment, office and archive space, internet access, furniture, and logistics.
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	There are also ways to obtain some of the necessary resources or equipment for digital archiving that do not require financial means. Open source software is certainly the main element in a digital archive resourcing puzzle, as it can provide a service that’s superior to commercial solutions—free of financial cost, although the investment in time and human resources will then need to be substantial.		There are also ways to obtain some of the necessary resources or equipment for digital archiving that do not require financial means. Open source software is certainly the main element in a digital archive resourcing puzzle, as it can provide a service that’s superior to commercial solutions—free of financial cost, although the investment in time and human resources will then need to be substantial.

	Setting up and running an internship or volunteering program attached to the archive could be a way to add strength to the archive's human resources—which can be used beyond simply the repetitive work needed to perform the many time-consuming archival and technical tasks, such as '''[[Glossary of Key Terms and Concepts#Description of Archival Material\|description]]''' or digitization. Interns and volunteers bring their valuable knowledge, experience, ideas, and expertise, substantially adding to a digital archive’s resource portfolio.		Setting up and running an internship or volunteering program attached to the archive could be a way to add strength to the archive's human resources—which can be used beyond simply the repetitive work needed to perform the many time-consuming archival and technical tasks, such as '''[[Special:MyLanguage/Glossary of Key Terms and Concepts#Description of Archival Material\|description]]''' or digitization. Interns and volunteers bring their valuable knowledge, experience, ideas, and expertise, substantially adding to a digital archive’s resource portfolio.

	=== Donors as Partners ===		=== Donors as Partners ===
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	It is a good practice for an organization to keep track and make use of different networking opportunities, such as virtual and regular conferences; online digital archiving communities, public promotions of the organization’s work in relation to the archive, which then create new connections; or close monitoring of the field, along with keeping an eye open for potential synergies.		It is a good practice for an organization to keep track and make use of different networking opportunities, such as virtual and regular conferences; online digital archiving communities, public promotions of the organization’s work in relation to the archive, which then create new connections; or close monitoring of the field, along with keeping an eye open for potential synergies.
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DEV at 16:06, 22 February 2024

2024-02-22T16:06:16Z

← Older revision		Revision as of 16:06, 22 February 2024
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	<big>''If reading the manual so far has made you think, “This is all very nice, but my organization does not have anything close to the resources, expertise, or capacity to handle this entire exercise,” you are not alone. In fact, you are likely in a significant majority.''</big> <big>The good news is that there is no good reason to close this book and give up!</big>		<big>''If reading the manual so far has made you think, “This is all very nice, but my organization does not have anything close to the resources, expertise, or capacity to handle this entire exercise,” you are not alone. In fact, you are likely in a significant majority.''</big> <big>The good news is that there is no good reason to close this book and give up!</big>

	If the content you are working with has historical and social value, if it can facilitate transitional justice processes and potentially support positive social change, and if your organization is dedicated—and has a strong organizational will—to do its utmost to preserve that material, then you should not walk away from that cause just because the degree of difficulty is high. The following section describes why and how it is possible to build and maintain a [[Glossary of Key Terms and Concepts#Digital Archives\|digital archive]] scaled to your organization’s capacities, even when your initial resources and expertise might be modest.		If the content you are working with has historical and social value, if it can facilitate transitional justice processes and potentially support positive social change, and if your organization is dedicated—and has a strong organizational will—to do its utmost to preserve that material, then you should not walk away from that cause just because the degree of difficulty is high. The following section describes why and how it is possible to build and maintain a '''[[Glossary of Key Terms and Concepts#Digital Archives\|digital archive]]''' scaled to your organization’s capacities, even when your initial resources and expertise might be modest.
	== Resourcing ==		== Resourcing ==

	The main resource the organization will need to have in excessive amounts throughout the process of building a digital archive is a strong commitment, persistence, and willingness to address various challenges.		The main resource the organization will need to have in excessive amounts throughout the process of building a digital archive is a strong commitment, persistence, and willingness to address various challenges.

	Such a strong and comprehensive commitment is the most valuable asset in the digital archiving process and the closest thing to a guarantee of eventual success. This is because, even under the best circumstances, building a digital archive is a continuous problem-solving process of constant challenges that demand new and creative solutions. Even if, at the beginning, an organization has all the resources needed to build a digital archive, if it lacks commitment, it may as well give up, as it will be faced with continuous challenges and demands for [[Glossary of Key Terms and Concepts#Active Maintenance\|maintenance]], [[Maintenance: Preservation, Development and Migrations#Active maintenance: Migration\|migration]], and transformation, which never end in digital archiving.		Such a strong and comprehensive commitment is the most valuable asset in the digital archiving process and the closest thing to a guarantee of eventual success. This is because, even under the best circumstances, building a digital archive is a continuous problem-solving process of constant challenges that demand new and creative solutions. Even if, at the beginning, an organization has all the resources needed to build a digital archive, if it lacks commitment, it may as well give up, as it will be faced with continuous challenges and demands for '''[[Glossary of Key Terms and Concepts#Active Maintenance\|maintenance]]''', '''[[Maintenance: Preservation, Development and Migrations#Active maintenance: Migration\|migration]]''', and transformation, which never end in digital archiving.
	[[File:CSOs-in-Digital-Archiving-Toolkit-6x9-EN-final-print (KEY WORDS WIKI) Page 129.jpg\|thumb\|Image shared by CCJ, GIJTR partner organization in Colombia.]]		[[File:CSOs-in-Digital-Archiving-Toolkit-6x9-EN-final-print (KEY WORDS WIKI) Page 129.jpg\|thumb\|Image shared by CCJ, GIJTR partner organization in Colombia.]]

	“When there is a will, there is a way,” on the other hand, is the right way to [[Glossary of Key Terms and Concepts#Active and Passive Approach\|approach]] digital archiving. An organization can start small and plan modestly without overextending itself, giving itself the time and space to develop the digital archive. And even when [[Glossary of Key Terms and Concepts#Digitization\|digitization]] efforts are seemingly minor, they are likely to prove useful. Such efforts accumulate and incrementally build different functions and qualities of an archive.		“When there is a will, there is a way,” on the other hand, is the right way to [[Glossary of Key Terms and Concepts#Active and Passive Approach\|approach]] digital archiving. An organization can start small and plan modestly without overextending itself, giving itself the time and space to develop the digital archive. And even when '''[[Glossary of Key Terms and Concepts#Digitization\|digitization]]''' efforts are seemingly minor, they are likely to prove useful. Such efforts accumulate and incrementally build different functions and qualities of an archive.

	“Doing something is way better than doing nothing” is the second motto that should be applied by CSOs looking to start their digital archiving efforts. While this manual describes an optimal process of building and developing a digital archive using a sequence of steps, in reality, companies do not operate in a vacuum, so doing so may not be workable for a given firm.		“Doing something is way better than doing nothing” is the second motto that should be applied by CSOs looking to start their digital archiving efforts. While this manual describes an optimal process of building and developing a digital archive using a sequence of steps, in reality, companies do not operate in a vacuum, so doing so may not be workable for a given firm.
Line 39:		Line 39:
	There are also ways to obtain some of the necessary resources or equipment for digital archiving that do not require financial means. Open source software is certainly the main element in a digital archive resourcing puzzle, as it can provide a service that’s superior to commercial solutions—free of financial cost, although the investment in time and human resources will then need to be substantial.		There are also ways to obtain some of the necessary resources or equipment for digital archiving that do not require financial means. Open source software is certainly the main element in a digital archive resourcing puzzle, as it can provide a service that’s superior to commercial solutions—free of financial cost, although the investment in time and human resources will then need to be substantial.

	Setting up and running an internship or volunteering program attached to the archive could be a way to add strength to the archive's human resources—which can be used beyond simply the repetitive work needed to perform the many time-consuming archival and technical tasks, such as [[Glossary of Key Terms and Concepts#Description of Archival Material\|description]] or digitization. Interns and volunteers bring their valuable knowledge, experience, ideas, and expertise, substantially adding to a digital archive’s resource portfolio.		Setting up and running an internship or volunteering program attached to the archive could be a way to add strength to the archive's human resources—which can be used beyond simply the repetitive work needed to perform the many time-consuming archival and technical tasks, such as '''[[Glossary of Key Terms and Concepts#Description of Archival Material\|description]]''' or digitization. Interns and volunteers bring their valuable knowledge, experience, ideas, and expertise, substantially adding to a digital archive’s resource portfolio.

	=== Donors as Partners ===		=== Donors as Partners ===

DEV at 16:01, 22 February 2024

2024-02-22T16:01:54Z

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DEV at 10:33, 5 February 2024

2024-02-05T10:33:02Z

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	The main resource the organization will need to have in excessive amounts throughout the process of building a '''digital archive''' is a strong commitment, persistence, and willingness to address various challenges.		The main resource the organization will need to have in excessive amounts throughout the process of building a '''digital archive''' is a strong commitment, persistence, and willingness to address various challenges.

	Such a strong and comprehensive commitment is the most valuable asset in the digital archiving process and the closest thing to a guarantee of eventual success. This is because, even under the best circumstances, building a digital archive is a continuous problem-solving process of constant challenges that demand new and creative solutions. Even if, at the beginning, an organization has all the resources needed to build a digital archive, if it lacks commitment, it may as well give up, as it will be faced with continuous challenges and demands for [[Glossary of Key Terms and Concepts#Active Maintenance\|maintenance]], migration, and transformation, which never end in digital archiving.		Such a strong and comprehensive commitment is the most valuable asset in the digital archiving process and the closest thing to a guarantee of eventual success. This is because, even under the best circumstances, building a digital archive is a continuous problem-solving process of constant challenges that demand new and creative solutions. Even if, at the beginning, an organization has all the resources needed to build a digital archive, if it lacks commitment, it may as well give up, as it will be faced with continuous challenges and demands for [[Glossary of Key Terms and Concepts#Active Maintenance\|maintenance]], [[Maintenance: Preservation, Development and Migrations#Active maintenance: Migration\|migration]], and transformation, which never end in digital archiving.
	[[File:CSOs-in-Digital-Archiving-Toolkit-6x9-EN-final-print (KEY WORDS WIKI) Page 129.jpg\|thumb\|Image shared by CCJ, GIJTR partner organization in Colombia.]]		[[File:CSOs-in-Digital-Archiving-Toolkit-6x9-EN-final-print (KEY WORDS WIKI) Page 129.jpg\|thumb\|Image shared by CCJ, GIJTR partner organization in Colombia.]]

DEV at 08:39, 5 February 2024

2024-02-05T08:39:46Z

← Older revision		Revision as of 08:39, 5 February 2024
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	“When there is a will, there is a way,” on the other hand, is the right way to [[Glossary of Key Terms and Concepts#Active and Passive Approach\|approach]] digital archiving. An organization can start small and plan modestly without overextending itself, giving itself the time and space to develop the digital archive. And even when digitization efforts are seemingly minor, they are likely to prove useful. Such efforts accumulate and incrementally build different functions and qualities of an archive.		“When there is a will, there is a way,” on the other hand, is the right way to [[Glossary of Key Terms and Concepts#Active and Passive Approach\|approach]] digital archiving. An organization can start small and plan modestly without overextending itself, giving itself the time and space to develop the digital archive. And even when [[Glossary of Key Terms and Concepts#Digitization\|digitization]] efforts are seemingly minor, they are likely to prove useful. Such efforts accumulate and incrementally build different functions and qualities of an archive.

DEV at 07:27, 5 February 2024

2024-02-05T07:27:04Z

← Older revision		Revision as of 07:27, 5 February 2024
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	''<big>The good news is that there is no good reason to close this book and give up!</big>''		''<big>The good news is that there is no good reason to close this book and give up!</big>''

	If the content you are working with has historical and social value, if it can facilitate transitional justice processes and potentially support positive social change, and if your organization is dedicated—and has a strong organizational will—to do its utmost to preserve that material, then you should not walk away from that cause just because the degree of difficulty is high. The following section describes why and how it is possible to build and maintain a digital archive scaled to your organization’s capacities, even when your initial resources and expertise might be modest.		If the content you are working with has historical and social value, if it can facilitate transitional justice processes and potentially support positive social change, and if your organization is dedicated—and has a strong organizational will—to do its utmost to preserve that material, then you should not walk away from that cause just because the degree of difficulty is high. The following section describes why and how it is possible to build and maintain a [[Glossary of Key Terms and Concepts#Digital Archives\|digital archive]] scaled to your organization’s capacities, even when your initial resources and expertise might be modest.

	== Resourcing ==		== Resourcing ==

DEV at 07:23, 5 February 2024

2024-02-05T07:23:14Z

← Older revision		Revision as of 07:23, 5 February 2024
Line 9:		Line 9:
	''<big>The good news is that there is no good reason to close this book and give up!</big>''		''<big>The good news is that there is no good reason to close this book and give up!</big>''

	If the content you are working with has historical and social value, if it can facilitate transitional justice processes and potentially support positive social change, and if your organization is dedicated—and has a strong organizational will—to do its utmost to preserve that material, then you should not walk away from that cause just because the degree of difficulty is high. The following section describes why and how it is possible to build and maintain a ~~'''~~digital archive~~'''~~ scaled to your organization’s capacities, even when your initial resources and expertise might be modest.		If the content you are working with has historical and social value, if it can facilitate transitional justice processes and potentially support positive social change, and if your organization is dedicated—and has a strong organizational will—to do its utmost to preserve that material, then you should not walk away from that cause just because the degree of difficulty is high. The following section describes why and how it is possible to build and maintain a digital archive scaled to your organization’s capacities, even when your initial resources and expertise might be modest.

	== Resourcing ==		== Resourcing ==