Addendum I - Revision history

DEV at 19:52, 11 March 2024

2024-03-11T19:52:23Z

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	● Use of online technology, software, and tools needed to provide secure and appropriate access to different segments of the archive for the general public and individual users		● Use of online technology, software, and tools needed to provide secure and appropriate access to different segments of the archive for the general public and individual users

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DEV at 18:18, 3 March 2024

2024-03-03T18:18:07Z

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DEV at 18:15, 3 March 2024

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DEV: Marked this version for translation

2024-03-01T16:32:48Z

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	= '''Fictional Example of a Human Rights Archive’s Guiding Principles''' =		= '''Fictional Example of a Human Rights Archive’s Guiding Principles''' =
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	\|}		\|}
	'''Description'''		'''Description'''
	The first Guiding Principle needs to clearly communicate the main reasons why we are building the [[Glossary of Key Terms and Concepts#Digital Archives\|digital archive]] and what will the archive do. The purpose should reflect the organizational and community needs that give rise to the creation of the digital archive.		The first Guiding Principle needs to clearly communicate the main reasons why we are building the [[Special:MyLanguage/Glossary of Key Terms and Concepts#Digital Archives\|digital archive]] and what will the archive do. The purpose should reflect the organizational and community needs that give rise to the creation of the digital archive.

	The Purpose Statement should be kept brief and to the point with one or two simple sentences.		The Purpose Statement should be kept brief and to the point with one or two simple sentences.
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	The following are the criteria that are usually important to be included in defining a digital archive’s scope of content:		The following are the criteria that are usually important to be included in defining a digital archive’s scope of content:

	● The types and formats of items. (e.g., paper documents, photographs, and [[Glossary of Key Terms and Concepts#Analogue Document\|analogue]] multimedia material)		● The types and formats of items. (e.g., paper documents, photographs, and [[Special:MyLanguage/Glossary of Key Terms and Concepts#Analogue Document\|analogue]] multimedia material)

	● The geographical area to which the items are related and time period (e.g., USSR Republic of Georgia from 1939 to 1989)		● The geographical area to which the items are related and time period (e.g., USSR Republic of Georgia from 1939 to 1989)
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	● Sensitivity, confidentiality, and credibility of material. (e.g., archive will include sensitive but not confidential material)		● Sensitivity, confidentiality, and credibility of material. (e.g., archive will include sensitive but not confidential material)


	{\| class="wikitable"		{\| class="wikitable"
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	● Safeguarding data from harm, loss, or unauthorized access		● Safeguarding data from harm, loss, or unauthorized access

	● To maintain credibility and integrity of data, including through control of the [[Glossary of Key Terms and Concepts#Chain of custody\|chain of custody]].		● To maintain credibility and integrity of data, including through control of the [[Special:MyLanguage/Glossary of Key Terms and Concepts#Chain of custody\|chain of custody]].


	{\| class="wikitable"		{\| class="wikitable"
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	● Types of resources needed include financial, human, organizational, and technical		● Types of resources needed include financial, human, organizational, and technical

	● Estimate of requirements for each type of resources needed in initial phases of digital archive development for long-term [[Glossary of Key Terms and Concepts#Active Maintenance\|maintenance]]		● Estimate of requirements for each type of resources needed in initial phases of digital archive development for long-term [[Special:MyLanguage/Glossary of Key Terms and Concepts#Active Maintenance\|maintenance]]

	● Outline of modes and [[Glossary of Key Terms and Concepts#Active and Passive Approach\|approaches]] through which the organization will sustainably obtain each type of the required resources, and over which time period		● Outline of modes and [[Special:MyLanguage/Glossary of Key Terms and Concepts#Active and Passive Approach\|approaches]] through which the organization will sustainably obtain each type of the required resources, and over which time period

	● For the resources that cannot be obtained, the organization states alternative ways of ensuring that the goals of the digital archiving process are achieved, either by identifying different solutions or redefining the goals that can be achieved.		● For the resources that cannot be obtained, the organization states alternative ways of ensuring that the goals of the digital archiving process are achieved, either by identifying different solutions or redefining the goals that can be achieved.
	<br />'''Organization'''		<br />'''Organization'''
	● Commitment to developing timely, specific plans for key areas of the archive’s development, [[Glossary of Key Terms and Concepts#Active Maintenance\|maintenance]], and continued transformation		● Commitment to developing timely, specific plans for key areas of the archive’s development, [[Special:MyLanguage/Glossary of Key Terms and Concepts#Active Maintenance\|maintenance]], and continued transformation

	● Establishment of procedures and workflows to ensure proper performance of key functions and upholding of the digital archive’s responsibilities		● Establishment of procedures and workflows to ensure proper performance of key functions and upholding of the digital archive’s responsibilities
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	● Clear division of roles and responsibilities within the organization and in relation to external actors		● Clear division of roles and responsibilities within the organization and in relation to external actors
	<br />'''Technology'''		<br />'''Technology'''
	● Selection, installation, [[Glossary of Key Terms and Concepts#Active Maintenance\|maintenance]], and timely transformation of the [[Glossary of Key Terms and Concepts#Digital Archiving System\|Digital Archiving System]]		● Selection, installation, [[Special:MyLanguage/Glossary of Key Terms and Concepts#Active Maintenance\|maintenance]], and timely transformation of the [[Special:MyLanguage/Glossary of Key Terms and Concepts#Digital Archiving System\|Digital Archiving System]]

	● Selection, installation, maintenance, and timely [[Maintenance: Preservation, Development and Migrations#Active maintenance: Migration\|migration]] of the storage and back-up system		● Selection, installation, maintenance, and timely [[Maintenance: Preservation, Development and Migrations#Active maintenance: Migration\|migration]] of the storage and back-up system
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	● Use of online technology, software, and tools needed to provide secure and appropriate access to different segments of the archive for the general public and individual users		● Use of online technology, software, and tools needed to provide secure and appropriate access to different segments of the archive for the general public and individual users
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DEV at 17:40, 22 February 2024

2024-02-22T17:40:58Z

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	'''Example'''		'''Example'''
	We collect, digitally preserve, and safeguard material related to human rights violations committed in Georgia in order to save them from loss and harm and make them publicly available in Georgia and worldwide.		We collect, digitally preserve, and safeguard material related to human rights violations committed in Georgia in order to save them from loss and harm and make them publicly available in Georgia and worldwide.


	{\| class="wikitable"		{\| class="wikitable"
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	● Other academic and non-academic researchers		● Other academic and non-academic researchers





	{\| class="wikitable"		{\| class="wikitable"
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	● Sensitivity, confidentiality, and credibility of material. (e.g., archive will include sensitive but not confidential material)		● Sensitivity, confidentiality, and credibility of material. (e.g., archive will include sensitive but not confidential material)





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	● To maintain credibility and integrity of data, including through control of the [[Glossary of Key Terms and Concepts#Chain of custody\|chain of custody]].		● To maintain credibility and integrity of data, including through control of the [[Glossary of Key Terms and Concepts#Chain of custody\|chain of custody]].





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	This digital archive operates based on advanced planning of the resources and requirements needed to develop, populate, and continuously maintain and develop it. The plans include cost assessment and a time frame in which these resources can be obtained and put into practice. Building this digital archive is supported by the entire organization: management, IT, fundraisers, project managers, field researchers, communications, etc. The roles and responsibilities are clearly defined and aligned with each other, aimed toward achieving the same joint purpose.		This digital archive operates based on advanced planning of the resources and requirements needed to develop, populate, and continuously maintain and develop it. The plans include cost assessment and a time frame in which these resources can be obtained and put into practice. Building this digital archive is supported by the entire organization: management, IT, fundraisers, project managers, field researchers, communications, etc. The roles and responsibilities are clearly defined and aligned with each other, aimed toward achieving the same joint purpose.


	The technology elements of this digital archive include the hardware, software, and secure environments required to create, develop, manage, maintain, and provide access to it. This digital archive will develop measures to ensure its continued readiness to adequately respond to the ever-changing technological developments.		The technology elements of this digital archive include the hardware, software, and secure environments required to create, develop, manage, maintain, and provide access to it. This digital archive will develop measures to ensure its continued readiness to adequately respond to the ever-changing technological developments.

DEV at 10:32, 5 February 2024

2024-02-05T10:32:39Z

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	● Selection, installation, [[Glossary of Key Terms and Concepts#Active Maintenance\|maintenance]], and timely transformation of the [[Glossary of Key Terms and Concepts#Digital Archiving System\|Digital Archiving System]]		● Selection, installation, [[Glossary of Key Terms and Concepts#Active Maintenance\|maintenance]], and timely transformation of the [[Glossary of Key Terms and Concepts#Digital Archiving System\|Digital Archiving System]]

	● Selection, installation, maintenance, and timely migration of the storage and back-up system		● Selection, installation, maintenance, and timely [[Maintenance: Preservation, Development and Migrations#Active maintenance: Migration\|migration]] of the storage and back-up system

	● Utilization of appropriate archiving software and tools, including for preservation actions		● Utilization of appropriate archiving software and tools, including for preservation actions

DEV at 07:45, 5 February 2024

2024-02-05T07:45:38Z

← Older revision		Revision as of 07:45, 5 February 2024
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	● Clear division of roles and responsibilities within the organization and in relation to external actors		● Clear division of roles and responsibilities within the organization and in relation to external actors
	<br />'''Technology'''		<br />'''Technology'''
	● Selection, installation, [[Glossary of Key Terms and Concepts#Active Maintenance\|maintenance]], and timely transformation of the Digital Archiving System		● Selection, installation, [[Glossary of Key Terms and Concepts#Active Maintenance\|maintenance]], and timely transformation of the [[Glossary of Key Terms and Concepts#Digital Archiving System\|Digital Archiving System]]

	● Selection, installation, maintenance, and timely migration of the storage and back-up system		● Selection, installation, maintenance, and timely migration of the storage and back-up system