Access and Data Security - Revision history

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2024-03-17T16:17:53Z

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	An archive’s Access Plan should guide decision-making and implementation related to the provision of access. There is no template for a digital archive Access Plan; however, we can identify five elements it should describe and define.		An archive’s Access Plan should guide decision-making and implementation related to the provision of access. There is no template for a digital archive Access Plan; however, we can identify five elements it should describe and define.
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	In protecting and securing the Digital Archiving System and its software and applications, we will need to apply a number of solutions related to different areas of information security. These solutions need to be designed by experts in this area. Regarding the technologies involved in our archival '''[[Special:MyLanguage/Glossary of Key Terms and Concepts#Data Protection\|data protection]]''', different software tools can be helpful for each security action.</translate>		In protecting and securing the Digital Archiving System and its software and applications, we will need to apply a number of solutions related to different areas of information security. These solutions need to be designed by experts in this area. Regarding the technologies involved in our archival '''[[Special:MyLanguage/Glossary of Key Terms and Concepts#Data Protection\|data protection]]''', different software tools can be helpful for each security action.</translate>
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DEV at 15:57, 17 March 2024

2024-03-17T15:57:01Z

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	An archive’s Access Plan should guide decision-making and implementation related to the provision of access. There is no template for a digital archive Access Plan; however, we can identify five elements it should describe and define.		An archive’s Access Plan should guide decision-making and implementation related to the provision of access. There is no template for a digital archive Access Plan; however, we can identify five elements it should describe and define.
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	{\| class="wikitable"		{\| class="wikitable"
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	!RESOURCE ~~Alert~~!: Planning for Access		!RESOURCE Recommendation!: Planning for Access
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	''A systematic approach to planning different levels and modes of access is provided in detail in ~~“Levels~~ of Born-Digital ~~Access”~~ by the Digital Library Foundation (USA).''		''A systematic approach to planning different levels and modes of access is provided in detail in “[https://osf.io/r5f78/ '''Levels of Born-Digital Access''']” by the [https://www.diglib.org/ '''Digital Library Foundation (USA)'''].''
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	!RESOURCE Recommendation		!RESOURCE Recommendation
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	\|Web Content Accessibility Guidelines (WCAG) are an international standard that provides documentation and guidance on making online content more accessible to people with disabilities.		\|[https://www.w3.org/WAI/standards-guidelines/wcag/ '''Web Content Accessibility Guidelines (WCAG)'''] are an international standard that provides documentation and guidance on making online content more accessible to people with disabilities.
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	In protecting and securing the Digital Archiving System and its software and applications, we will need to apply a number of solutions related to different areas of information security. These solutions need to be designed by experts in this area. Regarding the technologies involved in our archival '''[[Special:MyLanguage/Glossary of Key Terms and Concepts#Data Protection\|data protection]]''', different software tools can be helpful for each security action.</translate>		In protecting and securing the Digital Archiving System and its software and applications, we will need to apply a number of solutions related to different areas of information security. These solutions need to be designed by experts in this area. Regarding the technologies involved in our archival '''[[Special:MyLanguage/Glossary of Key Terms and Concepts#Data Protection\|data protection]]''', different software tools can be helpful for each security action.</translate>
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	!RESOURCE Recommendation		!RESOURCE Recommendation
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	\|With respect to redaction and encryption, there are several software options available, some for specific contexts and functions. Useful lists of such software resources can be found here (for redaction) and here (for encryption).		\|With respect to redaction and encryption, there are several software options available, some for specific contexts and functions. Useful lists of such software resources can be found [https://web.archive.org/web/20231213225919/https://coptr.digipres.org/index.php/Redaction '''here'''] (for redaction) and [https://web.archive.org/web/20231209110258/https://coptr.digipres.org/index.php/Encryption_Detection '''here'''] (for encryption).
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	[[File:CSOs-in-Digital-Archiving-Toolkit-6x9-EN-final-print (KEY WORDS WIKI) Page 117.jpg\|center\|thumb\|821x821px\|<translate><!--T:85--> Documents before organizing the archive, image shared by FAMDEGUA, GIJTR partner</translate>]]		[[File:CSOs-in-Digital-Archiving-Toolkit-6x9-EN-final-print (KEY WORDS WIKI) Page 117.jpg\|center\|thumb\|821x821px\|<translate><!--T:85--> Documents before organizing the archive, image shared by FAMDEGUA, GIJTR partner</translate>]]

DEV at 11:44, 10 March 2024

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	An additional segment of the '''[[Special:MyLanguage/Glossary of Key Terms and Concepts#Digital Archive Security Plan\|Security Plan]]''' deals with different types of security levels for different material and groups of users. In essence, this mirrors the '''[[Special:MyLanguage/Glossary of Key Terms and Concepts#Access Plan\|Access Plan]]''' and the [[Special:MyLanguage/Glossary of Key Terms and Concepts#Access Levels Scheme\|Access Scheme]], albeit from the security perspective; hence, we do not need to discuss this segment further. We will therefore focus on the planning of a digital archive’s security-related responsibilities, functions, actions, and tools.		An additional segment of the '''[[Special:MyLanguage/Glossary of Key Terms and Concepts#Digital Archive Security Plan\|Security Plan]]''' deals with different types of security levels for different material and groups of users. In essence, this mirrors the '''[[Special:MyLanguage/Glossary of Key Terms and Concepts#Access Plan\|Access Plan]]''' and the [[Special:MyLanguage/Glossary of Key Terms and Concepts#Access Levels Scheme\|'''Access Scheme''']], albeit from the security perspective; hence, we do not need to discuss this segment further. We will therefore focus on the planning of a digital archive’s security-related responsibilities, functions, actions, and tools.

	==== Security Responsibilities and Tasks ==== <!--T:65-->		==== Security Responsibilities and Tasks ==== <!--T:65-->

DEV at 11:14, 10 March 2024

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	However, we must also remember that any technical solution for an online access platform we might want to implement must be interoperable and compatible with our [[Special:MyLanguage/Glossary of Key Terms and Concepts#Digital Archiving System\|Digital Archiving System]] and any relevant external software tools we use.		However, we must also remember that any technical solution for an online access platform we might want to implement must be interoperable and compatible with our [[Special:MyLanguage/Glossary of Key Terms and Concepts#Digital Archiving System\|'''Digital Archiving System''']] and any relevant external software tools we use.

	=== Access Technologies and Tools === <!--T:49-->		=== Access Technologies and Tools === <!--T:49-->

DEV at 11:08, 10 March 2024

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	Searchability for our users determines how easy or difficult it is to find what they are looking for in our archive. The searchability of our archive will depend on the type and quality of metadata we collect about our material and how well we organize it and provide it to the archive’s users. Using different metadata as “tags” or “keywords” associated with certain items or groups will help users find them more easily. Further, we can provide users with a map of our archive to guide them by preparing a catalog using the descriptions of the collections, series, and other elements of our [[Special:MyLanguage/Glossary of Key Terms and Concepts#Archival structure table\|archive’s structure]]. However, the searchability of any online accessible archive will mainly rely on the quality of the search that can be performed through a dedicated search engine.		Searchability for our users determines how easy or difficult it is to find what they are looking for in our archive. The searchability of our archive will depend on the type and quality of metadata we collect about our material and how well we organize it and provide it to the archive’s users. Using different metadata as “tags” or “keywords” associated with certain items or groups will help users find them more easily. Further, we can provide users with a map of our archive to guide them by preparing a catalog using the descriptions of the collections, series, and other elements of our '''[[Special:MyLanguage/Glossary of Key Terms and Concepts#Archival structure table\|archive’s structure]]'''. However, the searchability of any online accessible archive will mainly rely on the quality of the search that can be performed through a dedicated search engine.

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DEV: Marked this version for translation

2024-03-10T10:37:08Z

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DEV at 10:36, 10 March 2024

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2024-02-27T11:32:23Z

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DEV at 11:26, 27 February 2024

2024-02-27T11:26:08Z

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	Users of an archive have an essential importance for it—why it exists. The reason we aim to preserve our archival content long-term is to make it available to future users.		Users of an archive have an essential importance for it—why it exists. The reason we aim to preserve our archival content long-term is to make it available to future users.

	Therefore, our '''[[Glossary of Key Terms and Concepts#Access Plan\|Access Plan]]''' needs to be grounded in users’ needs and requirements. More than that, the Plan should envision a two-way relationship with users so that their input shapes the way the archive develops its access policies and practices.		Therefore, our '''[[Glossary of Key Terms and Concepts#Access Plan\|Access Plan]]''' needs to be grounded in users’ needs and requirements. More than that, the Plan should envision a two-way relationship with users so that their input shapes the way the archive develops its access policies and practices.
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	\|+Figure 14. Example of an Access Levels Scheme, with an overview of access levels for different groups of users and different groups of material.		\|+Figure 14. Example of an Access Levels Scheme, with an overview of access levels for different groups of users and different groups of material.
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	\|Collection 1		\|'''Collection 1'''
	\|Collection 2		\|'''Collection 2'''
	\|Collection 3		\|'''Collection 3'''
	\|Collection 4		\|'''Collection 4'''
	\|-		\|-
	\|Archive staff		\|'''Archive staff'''
	\|Open		\|Open
	\|Open		\|Open
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	\|Open		\|Open
	\|-		\|-
	\|Project staff		\|'''Project staff'''
	\|Open		\|Open
	\|Open		\|Open
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	\|Conditional (view only)		\|Conditional (view only)
	\|-		\|-
	\|Partner organizations staff		\|'''Partner organizations staff'''
	\|Open		\|Open
	\|Open		\|Open
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	\|Closed		\|Closed
	\|-		\|-
	\|General public		\|'''General public'''
	\|Open		\|Open
	\|Conditional		\|Conditional